S.L. 581.1 Art. 7MARAM Board Meetings.

(1) The MARAM Board meeting shall be chaired by the Chairperson, or in his absence, by the Deputy Chairperson, or by a member elected for the particular meeting by the other members present at the meeting.

(2) The MARAM Board shall meet as often as necessary or expedient, but not less than twice (2) a month.

(3) Meetings shall be convened by the Chairperson on his own initiative or at the written request of any member.

(4) The MARAM Board shall act upon the final recommendation of the Chairperson who is presiding over the meeting and such recommendation shall always be taken in the best interest of the victims.

(5) There shall be officers who shall serve as coordinators, which officers shall have more than two (2) years of work-related experience in the field of domestic violence and it shall be the duty of the coordinators to make the necessary preparations for the MARAM Board meetings and to keep the minutes of these meetings and coordinate how such recommendations shall be executed. The coordinators shall also have a duty to ensure that the original copies of the minutes are signed by the Chairperson or the Deputy-Chairperson, whosoever presided that meeting, however in any case, not later than the following meeting and shall also ensure that such minutes are kept both electronically and in printed format. Copies of the minutes shall be distributed in electronic format to every member who was present during the MARAM Board. The coordinators shall also assume any function or role which may be conferred on them in the best interest of the performance of MARAM Board’s functions.

(6) The designated MARAM officers shall attend all the meetings of the MARAM Board, except for reasons that the Chairperson deems justified.

(7) The designated MARAM officers shall inform the coordinators in writing if they are unable to attend a MARAM Board meeting, and request that their substitute designated MARAM officer attends in their stead.

(8) The discussion of the case shall be recorded in the minutes prepared by one (1) of the coordinators mentioned in sub-regulation (5).

(9) An action plan shall be drawn for each case, which shall form part of the records of MARAM Board documentation.

(10) Other public services and voluntary organisations working in the field of domestic violence and gender-based violence may be invited to participate during the sittings of the MARAM Board as the case may be.