S.L. 653.3 Art. 14Record keeping and inspection.

(1) Exporters shall keep detailed registers or records of their exports. Such registers or records shall include in particular commercial documents such as invoices, manifests and transport and other dispatch documents, containing sufficient information to allow the following to be identified:

(a) the description of the dual-use items;

(b) the quantity of the dual-use items;

(c) the name and address of the exporter and of the consignee;

(d) in so far as it is known to that person, the end-use of the items and the name and address of the end-user.

(1A) Brokers shall keep detailed registers or records for brokering services which fall under the scope of these regulations. Such registers and records shall contain sufficient information to allow the following to be identified:

(a) the description of the dual-use items that were the subject of brokering services;

(b) the period during which the items were the subject of such services and their destination; and

(c) the countries concerned by the brokering services above-mentioned.

(2) The records referred to in subregulations (1) and (1A) shall be kept for at least three years from the end of the calendar year in which the export took place, and the person concerned shall permit any such records to be inspected and copied by any person authorised by the Minister.

(3) Any person authorised by the Minister may, on producing if required to do so a duly authenticated document showing his authority, at any reasonable hour enter, for the purpose of subregulation (2), the premises of which the address has most recently been notified to the Director under regulation 13.

(4) Where any documents or records referred to in subregulation (2) are kept in a form which is not legible, the exporter shall at the request of the person authorised by the Minister, reproduce such documents or records in a legible form.