S.L. 601.12 Art. 11Duties of a contracting authority.

(1) It shall be the duty of all contracting authorities:

(a) to observe and abide by these regulations;

(b) to draw up procurement documents and all relevant supporting documentation as well as to publish and administer, without the involvement of the Director, calls for tenders, where the estimated value of such tenders is in accordance with the threshold established under regulation 6(1)(a);

(c) to forward the procurement document and all relevant supporting documentation to the Director so that they may be vetted, published and administered by the latter when the estimated value of the procurement process is in accordance with the threshold established under regulation 6(1)(b);

(d) to publish all calls for tenders, through government’s e-procurement platform, unless otherwise provided for in these regulations;

(e) to take appropriate measures to effectively prevent, identify and remedy conflicts of interest arising in the conduct of procurement procedures so as to avoid any distortion of competition and to ensure equal treatment of all bidders;

(f) to indicate in their procurement documents that the award of the contract is subject to the review procedure as set out in these regulations and to include an extract of the relevant part of the appeals process in the said documents for the guidance of the bidders;

(g) to administer and implement all contracts awarded by them or on their behalf and to defend before a board or tribunal any dispute that might arise in the execution of the contract;

(h) to effect all payments resulting from the execution of the contract;

(i) to forward immediately to the Director any information which the latter may request.

(2) Contracts which result from tenders the estimated value of which is in accordance with the threshold established under regulation 6(1)(a) shall be signed by the head of the contracting authority.

The Evaluation Committee and the evaluation report