S.L. 595.29 Art. 5 Meetings of the Board. 

(1) The quorum necessary for the operation of the

Board shall be half the members in office together plus one (1):

Provided that a person, with the approval of the Chairperson, may be invited by any member of the Board or by the Minister to attend a meeting of the Board as an observer, with the right and time to speak as may be granted by the member chairing the meeting:

Provided further that the Executive Head shall have the right to request to attend a meeting of the Board as an observer to make presentations on any matter relating to the conduct of the Agency’s affairs or the performance of the Agency’s function.

(2) The Board shall endeavour to meet at a minimum of once every two (2) calendar months, on such date and at such time set by the Chairperson after consultation with the other members of the Board:

Provided that the Chairperson shall make the necessary effort and arrangements to enable all the members to attend the meeting on the set date and time.

(3) In the absence of the Chairperson, the meetings shall be chaired by the Deputy Chairperson.

(4) The Secretary shall also be responsible for taking minutes of all the procedures of the meetings of the Board, and for keeping a record within the said minutes of all the questions raised, the correspondences and documents submitted, and any declarations of the directions taken in the books kept for that purpose.

(5) When the circumstances so require:

(a) that a vote shall be taken, each member of the Board shall have an original vote, except for the Secretary who shall be a non-voting member of the Board;

(b) that a tie-breaking vote shall be taken, the member chairing the meeting shall be vested with a casting vote;

(c) that a member or observer is to be removed during one (1) or more meetings, the member chairing the meeting shall have the power to order the removal of such member or observer;

(d) that the term of office of a member is to be suspended temporarily, the member may suspend himself or be suspended by the Minister:

Provided that:

(i) in the case of self-suspension, the member shall write to the Board and the Minister informing them of the self-suspension; and

(ii) in the case of a member being suspended by the Minister, the Minister shall write to the member being suspended and to the Board explaining the reasons for the suspension:

Provided further that the members shall not be allowed to take a vote ordering the suspension of the term of office of a member.

(e) that a member is to be removed from office, the member may be removed by the Minister:

Provided that the Minister shall write to the member being removed from office and to the Board explaining the reasons for the removal:

Provided further that the members shall not be allowed to take a vote ordering the removal of a member from office.

(6) The Board shall afford to the Minister facilities for obtaining any information with regard to the property and activities of the Agency, and shall furnish the Minister with returns, accounts and any other information with respect to the functions of the said Agency, and afford facilities for the verification of any information furnished, in such manner and at such times as the Minister may so require.

(7) Without prejudice to the provisions of this order, the Board may regulate its own procedure generally and, in particular, regarding the holding of meetings of the Board, the notice that shall be given of such meetings, the proceedings in relation to them, the keeping of minutes, the custody, production and inspection of those minutes and the opening, keeping, closing and audit of accounts.

(8) The remuneration paid to members of the Board shall be in accordance with the applicable directives and guidelines issued by the Government from time to time.