S.L. 492.2 Art. 7Form and content of annual returns.

(1) The annual returns submitted by the voluntary organisations shall be prepared in accordance with the content and form laid down in Schedule II and shall include the following documents as attachments thereto:

(a) an organisational chart;

(b) the list of the administrators as on the last day of the respective financial year;

(c) the list of the current administrators;

(d) the documents amending the Statute;

(e) a copy of the annual report which shall be authenticated by at least two administrators; (ANNUAL RETURNS AND ANNUAL ACCOUNTS)

(f) a copy of the annual accounts which shall be authenticated by at least two administrators and shall be drawn up in accordance with the requirements prescribed under Schedule II; and

(g) in the case of public collections, a statement of account relative to any event organised and, or an activity performed to make public collections which shall be drawn up in accordance with the requirements established in Schedule II.

(2) Voluntary organisations shall keep a copy of the annual accounts, annual reports and other relevant records for a period of ten

(10) years following the financial period to which they refer.

(3) The information regarding the activities carried out by such voluntary organisations during the respective financial year shall be entered in the annual report prepared by the administrators of such organisation and shall:

(a) specify the respective financial year to which the report refers;

(b) contain a summary which describes:

(i) the principal activities undertaken by the organisation to promote its social purpose, including that which qualifies as public benefit; and

(ii) the principal achievements of the organisation during the respective financial year;

(c) contain a review of the organisation’s financial position at the end of the respective financial year; and

(d) be dated and signed by at least two administrators.

(4) For the purpose of this regulation, the information regarding the financial activities carried out by voluntary organisations shall provide an actual and transparent analysis of the generated revenue, income, expenditure, assets and liabilities for the respective financial year, in their respective categories.

(5) The information referred to in this regulation may also be submitted in electronic format.