S.L. 372.14 Art. 18Payers to keep records.

(1) Every payer shall at all times maintain in respect of each payee an up-to-date record, showing the following details and indicating separately the monthly and cumulative totals, as applicable, relating to emoluments to which any of the three tax deduction methods referred to under rule 6(1) applies:

(a) full name and address;

(b) legally valid identification document or income tax registration number;

(c) date of payment;

(d) the gross amount paid, distinguishing between the value of fringe benefits and other emoluments, and the relative tax deduction made;

(e) the tax, if any, deducted in respect of the payee’s outstanding tax liability, as directed by the Commissioner under rule 10; and

(f) other details or information which the Commissioner may require.

(2) The record to be maintained in accordance with the provisions of sub-rule (1) shall be retained and preserved as laid down in article 23(12) of the Act.