S.L. 327.557 Art. 9Proceedings.

(1) Any person may make a complaint to the Dean of a student’s Home Faculty in the event that a student’s involvement or actions in any occurrence as described in regulation 6 prima facie exhibits impairment of suitability to practise on the part of the student.

(2) Where the Dean is in receipt of a complaint in the manner described in sub-regulation (1), he shall present the Rector, without undue delay, a written report regarding such complaint, attaching thereto any documentary evidence that may be available to him. The Dean may, at his discretion, be assisted for such purpose by an board appointed by him and composed of up to four (4) ad hoc members from among academic staff of the Faculty, provided that the Dean may, if he so deems fit upon receipt of a complaint, suspend the Student for a period of not more than seven

(7) days, pending further consideration of the matter by the Rector.

(3) The Dean may also draw up a report of his own accord, without the necessity of having previously received a complaint with respect to a given Student, where he is of the opinion that the student’s suitability to practise is impaired in terms of these regulations. In such case, he shall present the Rector, without undue delay, a written report regarding such student, explaining therein, in detail, the circumstances related to the occurrence and attaching thereto any documentary evidence that may be available to him. The Dean may, at his discretion, be assisted for such purpose by an ad hoc board appointed by him and composed of up to four (4) members from among academic staff of the Faculty, provided that the Dean may, if he so deems fit, suspend the student being the subject of his report for a period of not more than seven

(7) days, pending further consideration of the matter by the Rector.

(4) Following the receipt of any report from the Dean as described in sub-regulations (2) and (3), the Rector shall request the Panel to investigate the Complaint and draw up a charge in terms of these regulations. In such event, the Rector may, if he so deems fit, suspend the student, pending further consideration of the matter by the Panel.

(5) The Panel shall, within fifteen (15) working days from the day the Complaint is referred to it by the Rector, inform the Student of the charge by means of a letter to the address as provided by the Student to the University, by e-mail to the Student’s University e-mail account, and by phone, together with a copy of these regulations, as well as the date, time, and venue when the Student is to appear before the Panel to answer to the charge.

(6) The student may, within five (5) working days from the date of communication of the said charge (the charge having been communicated by letter, e-mail and telephone call), send a written statement admitting or contesting the charge. The student shall attend the meeting and may identify witnesses to be heard by the Panel.

(7) The student may be accompanied at the proceedings by a student or a friend or a member of his family, in which case the Panel shall be so notified at least two (2) days in advance of the meeting. If no such notification is received by the Panel, the Panel has the right to refuse that person entry to the meeting.

(8) On the date of the meeting, or on such other adjourned dates as necessary, the Panel shall hear the person who originally lodged the complaint ("the complainant") with the Dean, any witnesses indicated by the complainant, such other persons as may be called by the Panel, the student concerned and such other persons accompanying the student. The Panel shall also take cognisance of such documents as may be referred to it until such time as proceedings are concluded.

(9) The Panel shall, as soon as practicable, but in any case not later than ten (10) working days from the date of the last meeting, present a report of its findings to the Rector recommending the application of any possible disciplinary or other measures that may apply in terms of these regulations.

(10) The Rector shall notify the Student in writing of the disciplinary or other measures being taken in the Student’s regard as soon as practicable, but in any case not later than seven (7) working days from the date in which the report is received by the Rector in accordance with sub-paragraph (9) of this regulation, provided that where the Rector refers the report of the Panel to Senate in the manner provided in regulation 13, the time period specified in this sub-paragraph shall be taken to mean seven (7) working days from the date in which Senate communicates its decision to the Rector.