S.L. 327.557 Art. 14Confidentiality.

(1) The University shall handle all matters related to students under these regulations with due care, in particular with respect to confidentiality required in relation to sensitive personal data and other data of a confidential nature pertaining to the Student and other third parties, and shall ensure that all such data is handled and stored accordingly.

(2) Documentation relating to the proceedings, from the point of the decision to refer a matter to the Panel onwards, shall be confidential to members of the Panel, the Dean and the University staff members involved. Apart from the complaint and the final decision regarding the student, no other documents relating to any proceedings under these regulations shall be recorded in the student’s file. Such other documents shall be placed in a file raised for the Panel meetings and kept securely in the office of the Registrar. Any documentation held by members of the Panel shall be returned at the end of the process to the Chair and surplus copies shall be destroyed confidentially.

(3) While all issues shall be handled in confidence in terms of this regulation, it may nevertheless be necessary for certain related information to be made known to a third party or parties, including, but not limited to the following:

(a) in the event of the imposition of a follow-up programme in terms of regulation 10(c); and

(b) notwithstanding that documentation relating to decisions of the Panel shall not be generally used for references requested by prospective employers, information about a student (or past student) who has been found unsuitable to practise shall normally be made available to prospective employers upon their request; provided that the employer making the request requires such information in relation to the possible offer of employment to the student (or past student) in the same field as the specific profession in relation to which the student was found unsuitable to practise under these regulations. Such information shall normally also be made available to the appropriate authorities upon their request, under any applicable legislation obliging the University to inform such authorities accordingly.

(4) In all cases where the student’s registration on a course has been terminated, the Registrar shall duly notify the relevant competent authority thereof.